The tool is already built. It just needs your numbers in it.

Bars, restaurants, breweries, taprooms

What poured, what it cost, and what to order back to par.

The Sunday-night count, worked out instead of guessed. What was on the shelf, what came in, what is left — so what poured, what it cost against the week you actually rang, and what to order back up to the pars you set. It flags a count that cannot be true rather than quietly turning it into a number.

Restaurants, bars, retail, salons

What you have scheduled, at your rates, against the week you expect.

Next week's schedule costed at the wages you actually pay, shown against the sales you expect and the share of them you have decided you want. It shows where the payroll sits by role, because one blended figure hides whichever role moved.

Marinas, boatyards, dry stacks

Your rate card, your boats, this month's bill.

Marinas bill by the foot at a different rate for a wet slip, a dry stack and a boat on the hard, with a minimum for the small ones and a surcharge for anybody living aboard. Every yard's rate card is its own invention, which is why the first of the month is still a spreadsheet.

Retail, chandlery, parts, any shelf

How long each line lasts, and when the order has to go.

Drop the stock export you already get, tell it which column means what, and it works out how long each line lasts at the usage you gave it and when the order has to go to beat the lead time. Your file is read by the page and never uploaded.

Lawn crews, cleaners, pest, pool — anything on a route

What each property pays per crew hour, with the drive counted.

You quoted the property once, standing in the driveway, and the price has not moved since. This works out what each one actually pays for an hour of your crew’s day — drive included — and which of them are past the interval you set. Nothing here suggests a price or a rate you should be hitting.

Shops, markets, bars, anywhere a drawer gets counted

What the till says against what is in the drawer, on your tolerance.

Every point-of-sale system can subtract what the till expected from what was counted. None of them holds how far out a drawer may be before somebody stops and looks — which is a cash floor and a share of what was rung, whichever is larger, and both halves are the shop’s own.

Restaurants, bars, breweries

Your split, your roster, your night — worked out to the penny.

At close, the tips have to be divided: what comes off the top for the bar, the bussers and the runners, off which sales figure, and whether what is left splits by hours or by points. Every one of those is the house’s own rule. Type them once, the sheet remembers them, and every night after that is four numbers and a roster.

Commercial fishing, charter boats

Costs off the top, then the boat, then the rest by lay.

A boat comes in, the catch sells, and the money splits in a fixed order — the trip's own costs first, then the boat's share of what is left, then the rest across the people who worked it by their lay. Every boat sets its own lay and its own boat share, and neither of them travels.

Insurance agencies, brokers

Your rate schedule against what the carrier actually paid.

A carrier sends a statement, and the agency's own book says what each policy should have paid at the rate agreed for that carrier and that product. This puts the two side by side, line by line, and names every line that came in short rather than summing them away.

Salons, barber shops, any chair rented or split

Booth rent, commission, product and the card fee — settled to the cent.

Some chairs are on rent and some on commission, the product charge comes off services before anything is divided, and the card fee is shared across the chairs that actually took the money. Four rules your shop settled once, applied in order, with the odd pennies landing somewhere real instead of vanishing.

Dental, medical and veterinary group practices

What each provider is owed under the agreement they actually signed.

An associate is paid a share of what they brought in, and that sentence hides four decisions: a share of production or of collection, at what percentage, with the lab bill off the top or not, and who carries the insurance write-off. All four differ per provider inside one practice, because each of them signed something different.

Childcare centers, preschools, after-school programs

What each family owes, on your rate card and your sibling rule.

A week of places priced on the center’s own rate card, with the sibling discount coming off ONE enrollment rather than off the whole bill, a voucher covering a place up to what the place costs, and a late-pickup rate that is yours. It works out money and refuses to work out ratios.

Consignment shops, resale, vintage, antique malls

What each consignor is owed, and what the shop actually kept.

The split per consignor, a price band above which they get a better share, where the card fee lands, and who bears a markdown — four rules a shop wrote into its contract, applied to a floor of items with the pennies landing somewhere real.

Property managers, letting agents, small landlords

What actually goes out to each owner, once your fee, their repairs and their reserve are off it.

A management fee on rent charged and a management fee on rent collected are the same percentage and different money, and the gap is exactly whatever did not arrive. Both are printed here for every owner, beside what is really paid out and what was only held back.

Agencies, consultants, bookkeepers, and IT support shops on monthly retainers

Hours they already paid for, about to disappear at the close.

A retainer is a price and a rule: this much a month, and this is what happens to the hours nobody used. Enter what each client bought, what they used, and your own rollover rule, and this prints the hours that expire when the period closes, what they are worth, and what the fixed fee actually came to an hour.

HVAC, plumbing, electrical, any trade that quotes

Your hours, your parts, your markup — priced before you start.

Labor at your own rates and parts at your own markup, on one estimate, with a call-out minimum that holds and a travel charge that rides on the line it belongs to. Every figure shows the arithmetic beside it, so the number you hand a customer is one you can stand behind at the kitchen table.

Food trucks, caterers, market and festival vendors

How many have to go out of the window before the pitch is paid.

Somebody offers you a pitch for the weekend. This works out how many have to sell before the day has paid for itself at the mix you expect, draws where that sits against the day you are planning, and costs the prep that does not sell at what it cost you rather than at what it would have made.

Shops, chandleries, boutiques — anything on a rail

What the sale does to the margin, against the floor you set.

A markdown gets decided in front of a rail, in whole dollars off the sticker. What it does to the margin is a different number in the owner’s head every time, because the cost is in a different system from the price. This puts them together, line by line, and names every one that drops through the floor.

Boarding kennels, doggy daycare, groomers, and pet sitters

What a stay comes to, once the peak nights and the add-ons are counted in.

Enter each stay, the nights you call peak, and your own rates. This splits every booking into peak nights and standard nights with the money each side carries, totals the baths and nail trims and medication beside the board, takes the sibling discount off a shared run, and prints what each stay comes to and what is still owed on it.

Dental, medical, veterinary, any service interval

Who is past the interval you set, and how far past.

A call list built from dates rather than opinions. It holds a name, a way to reach them and when they were last seen, applies the interval you set, and sorts by how far past due — furthest first. Nothing else, on purpose.

Physical therapy, dental, medical — any booked hour

What the missed hours cost, on your policy rather than anybody else’s.

A week of visits that did not happen, priced on the practice’s own fee and its own cancellation window. What was not billed and the room you paid for and did not use are reported side by side and never added together, because the lease was paid whether or not the hour was used.

Medical, dental and behavioral health billing

Which claims are past the interval you set for that payer.

Every practice system ages receivables into thirty, sixty and ninety day buckets, and those buckets are the same everywhere — which is why they cannot tell a claim at forty days with a payer who settles at fifty from one with a payer who settles at twenty. This uses the interval you set, per payer, and sorts by how far past it each claim is.

General contractors, remodelers, and builders on financed jobs

Which stages are finished, and which of those nobody has drawn against.

On a financed job a draw is requested, never paid automatically — so a stage that was finished, signed off and never drawn is money already earned that no report anywhere shows, because the missing line is the whole problem. This prints every stage against the work actually done, sorted by how long a finished one has waited, and adds the schedule up against the contract.

Boatyards, marinas, dry stacks

How many hulls come out before the clock and the ground run out.

A storm is coming and the yard has to get boats out of the water. Two things run out — the time you have left to lift, and the ground you can block on. This counts both, in your numbers, and names every boat that does not make it and which of the two stopped it.

Repair shops, body shops, anything quoted from flat rate

What book said, what the clock said, and what went on the ticket.

Book hours against clock hours is your efficiency, and no accounting package has ever printed it. This puts it beside the money half — what each ticket should have billed at your door rate against what it actually did — so a week that looks fine on the invoices has nowhere left to hide.

B&Bs, inns, short-term rentals, holiday cottages

What a turn costs, and what that is a night once people stay longer.

A turn costs the same whatever the length of the stay — the linens, the hour of housekeeping and what gets left out do not know how many nights were booked. So the figure per stay holds still and the figure per night does not, and both are here.

B&Bs, inns, short-term rentals, holiday cottages

What is left of a booking once everything has come off it, a night at a time.

The platform prints its commission on every payout. What it cannot print is what a turn costs this house, or which side of the occupancy tax the booking fell on — and between them those two decide most of what a night actually keeps.

Landlords, property managers, letting agents

What a turn between tenants actually cost, which is not what the contractor invoiced.

The make-ready invoice is one half of a turn. The rent the unit did not earn while it stood empty is the other, and nobody bills you for that one. Both are printed here, and the empty days are split into the part the work took and the part the market took — because only one of those is yours to fix.

Subcontractors, specialty trades, small general contractors

What you have earned, what you have been paid, and what is still being held.

Retainage is money you earned, billed and had approved, withheld on purpose and sitting in somebody else’s account. It shows on no report as anything but slow payment. This prints what is held per contract, what the contract says should be held, and which jobs are past their own release condition — sorted by how far past.

Law firms, accounting practices, agencies, and independent consultants

Where the gap goes between an hour worked and a dollar collected.

Realization is lost in two different places for two different reasons — time taken off before an invoice was ever raised, and invoices that were raised and not paid — and both arrive as one shortfall on any summary you have. This prints the two halves separately, in dollars, and sorts the matters carrying hours nobody has billed by how long they have been quiet.